Letnet AGM on Sunday 13th May 3.30 to 4.00 followed by a picnic in the park, or at Hilarie’s if raining.
Several of the admin group members are planning to step down, so please consider joining the admin group and/or taking on a role. To help you see what’s involved, here’s a list of roles:
CHAIR (currently Peter)
The visible head of the group. Chairs admin group meetings and the AGM. Acts as spokesperson for local press, etc. Produces an annual report for the AGM, detailing the group’s achievements during the year.
TREASURER (currently Peter)
Keeps a record of the group’s sterling income and expenditure. Deals with expenses claims. Co-signs cheques. Produces accounts for the AGM.
SECRETARY (currently Sarah)
Takes the minutes of admin group meetings and the AGM. Writes letters to other organisations if/when necessary. Sends emails to members to notify them of events, etc. Maintains the email list of members.
NEWSLETTER EDITOR (currently Sarah)
Produces the newsletter approximately four times a year, from contributions from members and notices from the admin group, and emails it to members.
MEMBERSHIP SECRETARY AND DIRECTORY COMPILER (currently Emma)
Sends information about the group and membership forms (by email or post) to people enquiring about joining. Sends further information, including the directory, to new members. Keeps a database of members, including contact details and offers and requests. Uses the database to produce reports on membership for the rest of the admin group and to create the Directory, which is sent to members. Produces an annual report for the AGM. (Requires Microsoft Access).
CC ACCOUNTANT (currently Val)
Receives electronic and paper translips and manually enters the transactions into a database. Stores hard copies of translips and makes back-up copies of the database. Creates accounts for new members and deletes the accounts of people who wish to leave the group. Produces statements for members 2-4 times per year, and emails individual statements and a balance sheet to members. Produces an annual report for the AGM. (Requires Microsoft Access).
CONTACT FOR MEMBERS WITHOUT EMAIL (currently Carol)
Prints and posts copies of the Directory, newsletter and other communications from the admin group to those members without access to email.
WEBSITE CO-ORDINATOR (currently shared by the admin group)
Posts reports to our website. Also deals with the technical side. Further improvements are needed!
PUBLICITY (currently shared by the admin group)
Ensures local organisations have copies of our leaflet. Writes occasional articles about LetNet for submission to the local press.
NEW MEMBERS’ CONTACT (currently vacant)
Contacts members when they first join the group, to offer help with filling in their offers and requests form, and to encourage them to come to forthcoming LetNet events.